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Everything You Need for a Cool Summer Party

summer party

Are you prepared to throw the summer party of the year?

If you want to impress your friends and family with a great summer party, you’ll need to have a plan and some supplies on hand. Anyone can throw a party, but to really impress the crowd, it takes a bit of prep work.

If you’re ready to make the most out of the summer season, we’ve got what you need. In this guide, we’ll show you everything you need to have a hit party for any occasion. Keep reading and get ready to soak up the sun!

1. Send Out Invitations

Party invitations aren’t just outdated traditions that need to be reserved for weddings and graduations. A great invitation can raise the level of your party even before it gets started.

And by “invitation,” we don’t just mean an invite to a Facebook event. Modern technology is incredibly convenient, but the flip side of that is that it’s also very impersonal. So if you want your party to stand out, make it personal!

An old-fashioned, mailed invite will let guests know that your party is something really special. These invites don’t have to be stuffy – they can be modern, cool, and funny too.

This also lets you consider your theme early. From stationary to stamps, you can play up your party theme in the invite and get guests really excited for the event.

Summer is high time for parties, so make sure to get on people’s calendars early with an invite. If they’re thinking about it early, they’re more likely to come to your summer party – and to have a great time.

2. Set the Table

Whether your party is casual or fancy, guests appreciate the details. A nicely-set table shows you want to go above and beyond for the attendees of your summer party.

You don’t need anything fancy for a nice table. Count up how many guests you have, and see what you have at home to make place settings with. Or, if you’re doing something more casual, focus more on decor like centerpieces than on full place settings.

Get creative – you can find great table decor at thrift shops, as well as inexpensive new items online. Having a color scheme goes a long way, even if you’re using paper plates and plastic forks.

3. Decorate With Natural Touches

Flowers – even fake ones – can make any party feel classier. Plus, they’re the perfect touch for a summer party, since so many flowers are in season.

If you have a garden, cut a few flowers just before your party. You don’t have to make full bouquets – a single flower can do wonders to dress up a table or counter. Use cool, mismatched glassware for your vases – just make sure to choose items that you won’t miss if you get broken.

No garden? No problem. Pick up a cheap bouquet or two at the grocery store, or scan local craft stores for fake flowers that match your color scheme.

If flowers aren’t your style, use other summery natural elements, like seashells. You don’t need a lot of money, just plenty of creativity.

4. Plan Your Seating

It’s easy to overlook one of the biggest necessities for a summer party: having enough seats for everyone. Make sure you plan ahead so your guests don’t have to play musical chairs!

Do a thorough inventory of your furniture while you’re planning. If you’re having an outdoor party but you only have a few patio chairs, commission some of your indoor chairs for use. You can also use stools and ottomans for extra seating.

On a nice day, you can even put some quilts on the ground and let your guests sit picnic-fashion. If it’s an indoor party, think about getting some comfortable floor cushions that guests can sit on if seating starts to run out.

Still don’t have enough seating to go around? You can actually rent chairs! Renting isn’t too expensive – you can usually pick up folding chairs for the day for about $2 each.

While you’re at it, you can also rent a grill, speakers, coolers, and other things you might need. Some vendors even offer free drop-off and pick-up, so you won’t have to worry about hauling items.

5. Consider Lighting

Lighting can make or break your party’s ambiance, so give it plenty of thought while putting together your summer party.

You don’t need a lot of lighting, though – keep it dim and ambient, and let people’s eyes adjust.

For an outdoor party, try stringing lights across tree branches, or the fence. Round globe lights will give you the most visually appealing glow. Use tealights or hurricane lanterns for extra light on the areas that need it most, such as the dinner table.

Be careful with the placement of your extension cords, though, since they can easily trip guests. If you’re running cords along the ground, pin them down using bits of wire bent into a U-shape. Place the wire over the cord and hammer it into the ground, so the wire is flat and doesn’t create a trip hazard.

6. Plan for Photography

Today, everyone with a smartphone has a camera in their pocket at all times. People will almost certainly be taking pictures at your party – why not plan ahead to make sure those pictures are amazing?

While you’re picking up your decorations, consider grabbing a few fun things that guests can wear, like sunglasses or paper hats. These make for the perfect silly party selfies.

You could even set up a “selfie booth” area with accessories, lighting, and a backdrop to encourage your guests to document the moment. Once those pictures hit social media, everyone will be talking about your summer party.

Planning a Summer Party?

As you can see, putting together a stellar party is easy. It just takes a bit of planning and attention to detail to do it right.

However, you don’t have to do it all by yourself. There are plenty of party planning and catering companies that can help you take things to the next level.

Want to beat the heat with catered ice cream? Check out our event catering services here!

ice cream party

I scream, you scream, we all scream for ice cream!

Let’s be real. Is ice cream ever a bad idea? We don’t think so. In fact, we’d like to think it’s completely acceptable 365 days a year (366 if it’s one of those special Leap Years).

With that said, an ice cream party turns into an absolute must-have for a few special occasions.

Let’s get on with them!

Birthday Parties

Birthday cake, shmirthday cake, right? It’s time to take a newer twist on your birthday dessert. After all, when was the last time you saw someone stoked on a boring sheet cake?

Whether you’re turning 5 or 95, you’re never too old or too young for an ice cream party. Besides, what better way to celebrate another year of life than with your favorite sweet treat?

Take your birthday party extravaganza to the next level by offering your guests handmade ice cream sandwiches, mega shakes, or classic popsicles and treats.

We think this is the perfect treat if you have an outdoor party or pool bash either in a home-based or location-specific party (like at the park).

Think of it this way: less planning, organization, and commitment on your end. You just hire out the truck, and the rest is up to the company. Simple as that!

Weddings

They say that people go to weddings for two things: an open bar and the food.

Chances are, you’ve already planned out your alcoholic beverages and your meal catering services. Have you thought about adding in a unique dessert that everyone’s guaranteed to love?

Attending a wedding isn’t cheap, especially after you factor in the cost of travel, transportation, attire, and gifts. If you’re in the bridal party? The price jacks up considerably more- upwards to a thousand dollars for your day.

That’s why it’s so important for you to make your guests feel special and appreciated on your happy day.

WIth many weddings extending several hours to half a day, it’s important to keep them fueled on tasty foods throughout the party.

Your wedding is a perfect occasion for an ice cream party. It’s time effective, stress-free, and budget-friendly! It’s also a creative dessert- people will be talking about long after the wedding day is over.

Plus, imagine the joy and surprise on everyone’s faces when the ice cream truck rolls around! It’s that same look of sheer happiness children have when the truck cruises down their street.

And, in case you were wondering if you had to choose between a traditional wedding cake and an ice cream, don’t worry! There’s no rule that says you can’t have both, and we bet most guests would be happy to have their choice.

Corporate Events

Are you in charge of coordinating your company’s next corporate event? Do you have any input on the menu and budget? If so, skip the traditional affair and make it way more memorable and interesting for your colleagues.

When it comes to planning a killer corporate event, you want to make sure that you’re keeping your colleagues entertained and appreciated. Otherwise, it’ll feel like just another work meeting obligation.

With that in mind, you’ll also likely need to adhere to a strict budget. Fortunately, an ice cream party fits into those requirements, with most packages costing less than $5 per employee.

Lighten up the mood by kicking it old-school with everyone’s favorite ice cream. Who knows? Maybe you’ll learn that your boss and you equally love the same flavor.

Graduation Parties

Got a high school graduate in the house? What about a college or graduate school graduation?

No matter the occasion, it’s always a great idea to celebrate a special graduation with a special ice cream treat. Since these events usually take place near May or June, it’s optimal weather for your favorite ice cream.

Graduation is a time of celebration- it took the person a lot of time, work, and discipline to get to that milestone.

And, with more and more people throwing extravagant, large events for graduation, incorporating ice cream is a great way to keep all your guests entertained.

Grand Openings

If you’re in charge of a business, you may be considering the virtues of officially opening your doors with a grand opening.

Grand openings serve many exciting purposes. They generate buzz and media publicity around your store, and they can attract plenty of new customers. Plus, they’re great for the community, as they help you establish yourself and network with other small businesses.

With that said, you want to take your company’s grand opening seriously. It needs to be fun, dynamic, and compelling- otherwise, you’re not only wasting time and money, but you’re giving your business a pretty bad impression.

And, let’s be real: just like with most events, food is absolutely going to be your selling point. After all, no matter who your target customers are, they’re going to want to eat.

You can incorporate your ice cream party as a surprise, or you can build hype by announcing it on your flyers and social media.

No matter how you choose to do it, people will eat the ice cream and they will be introduced to your company. Talk about a win-win for everyone.

And, what to

Final Thoughts on Your Ice Cream Party

No matter what kind of event you’re hosting, ice cream will always take your party to the next level.

Ready to entertain your guests with unforgettable fun and sweet treats? At Mega Cone, we’ve got you covered.

Contact us today, and let us help serve the sweetest party of your dreams.

sweet 16

Want to make your teenager’s sweet 16 bash to be as special as she is? We’re here to help you!

Learn how to throw an epic party that she’ll never forget (while keeping your sanity in check!).

Set Your Own Budget

If you’ve ever seen an episode of My Super Sweet 16, then you know just how over-the-top this teenage milestone can be.

Before you even sit down with your teenager, you need to determine a budget that you’re comfortable with. This budget will include everything from invitations to food to activities.

Your daughter is old enough to know your budget, so once you have a figure in mind, share it with her. This will help the both of you narrow down your planning process.

Decide on the Party Size

It goes without saying that the number of guests will largely determine the kind of sweet 16 party your daughter has.

Larger guestlists will require bigger venues, and smaller, intimate gatherings can take place in the home or backyard.

Talk to your teenager to determine what she wants before diving head first into planning!

Does she want to invite everyone in her class? Just her close friends and relatives? Just 1-2 friends to do something really extravagant?

Choose The Activites

What is your teenager into? Does she love the outdoors? Music? Dancing? Sports? It’s important that you sit down and choose the kind of activities (if any) she wants to have at her party.

Maybe she’s into having an awesome backyard pool party with a makeshift DJ (hello, Spotify, fun floaties, and an ice cream truck.

Or, maybe she’s into dressing up for a night on the town and riding in a limousine to a fancy restaurant with a friend.

Or, maybe she’s into having a classic game night with all her friends- complete with old-school music and costumes.

Let your daughter come up with the ideas, and you do the research for price and scheduling. Together, you’ll make a terrific team.

Find the Right Venue

We’ve all heard that infamous phrase, location, location, location. As it turns out, location does matter when it comes to planning the ultimate sweet 16.

Again, this will largely depend on the number of guests and the type of party your daughter is going for.

With that said, popular venue options include:

  • your own home
  • restaurants
  • parks
  • beaches
  • entertainment centers
  • community centers
  • hotels

Don’t be afraid to think outside-the-box and don’t be afraid to shop around for different quotes!

Find Your Contracting Services

If you’re going all-out for the sweet 16, you’re going to need the right professionals to tackle the job.

Music

Many teenagers like some option for dancing at their parties. If you have a big group, you may want to have a DJ to keep the music flowing well throughout the party. Ask around for recommendations and make sure that your daughter can meet with him or her in person- they need to have a strong connection before you sign the contract.

If you want to save money, making your own playlist can definitely do the trick. If you have your own speaker, just hook up your phone or computer with downloaded or streamed music onto it.

Photography

Your daughter won’t be 16 forever (though this may also be a good thing!). With that in mind, you’ll probably want to be able to cherish the special memories of her party for years to come.

Even though many parents put it on themselves to photograph the party, you may miss out on all the fun.

You can consider hiring a professional photographer, as most charge per hour. If you’re looking to save money, see if you can commission a photography student or a trusted family member.

Want to get even more pictures of the special day? Make a sign with a designated birthday hashtag and encourage everyone to upload their own pictures to social media using that tag.

Catering

There is no shortage of options when it comes to food. Talk with your teenager to get a feel for what she’s interested in eating.

You can either use a catering company to provide the meal or you can DIY. If you’re hosting the sweet 16 at a restaurant, you’ll already have food covered.

PS: Don’t forget the dessert! It’s everyone’s favorite part of the meal, anyway!

Create a Timeline

Coordinating a party can take a lot of work, but having a schedule keeps your event on track.

You’ll want to give guests up to half an hour to arrive before starting any major activities (someone will always be running late).

You’ll also want to plan enough time for each activity with enough time for relaxing and socializing. Don’t cram too much in, and talk with your daughter to make sure that she’s on board with the itinerary as well.

Expect about a half hour to an hour to unwind and wrap up. Make sure that you give guests plenty of time to gather their belongings and send their best wishes to the birthday girl. If you have music playing, this is the time to lower the volume, which signifies that it’s time to get going.

Give Out Favors

The party doesn’t have to end just because everyone leaves. Give your guests something symbolic and special to commemorate the unforgettable day.

It doesn’t have to be expensive or complicated. Fun favor ideas include:

  • Monogrammed candy
  • Fidget spinners
  • Water bottles
  • Keychains
  • Baked goods

Even though party favors aren’t a necessity, they can leave a lasting impression on all your guests.

Final Thoughts on Planning the Ultimate Sweet 16

It may be hard to believe that your little girl is already a full-fledged teenager! Give her the time of her life with the party of your dreams!

Want to sweeten the event even more? Contact us today for the best ice cream truck rentals in town!

After all, what 16-year-old says no to ice cream?

grand opening event

Marketing and growing your business today means working in a whole new landscape. Over 90% of consumers find ads more intrusive now than a few years ago.

There’s no longer any room for lackluster marketing plans. You need the smartest tactics to grab the attention of consumers. A grand opening done right can achieve wonders.

Social media, smartphones and other revolutionary advancements changed how consumers react to businesses. But a grand opening event executed with a pro’s touch will be sure to get you the desired attention.

Discover these effective ways to put together an opening event to remember.

Know Your Goals

Like any marketing plan, determine specific goals before doing any other planning work.

Why are you holding a grand opening event?

It could be as simple as getting more people to buy from you. There’s nothing wrong with that.

But money isn’t always the end goal. A grand opening isn’t just effective for profit. You might have a message you want to convey.

Do you want people to know about a product that’s unavailable anywhere else in the area? Do you have a specific message you want people to tie to your brand? Do you want to reach out to the community and get to know people?

Your grand opening only happens once. Be as specific as possible and know your purpose. Make sure the whole team knows what the brand message is all about.

When you’ve determined your message, it’s time for the next steps.

Specify Your Budget

The budget for your grand opening will depend on your own marketing budget. There’s no fixed amount but there is a recommended minimum.

We suggest dedicating 20% of your business’ marketing budget for the first year. A minimum of $6,000 is ideal.

You might be thinking, “20% of my marketing budget for the first year sounds a lot for one event!”

It’s not. And we’ll explain why.

First off, your grand opening event is a one-shot deal. There’s no such thing as a “Second Grand Opening.”

You want your target market to walk away from your event with great stories to tell. Fill their bellies and give them entertainment. The money will be well spent.

Second, you need to spend money to get people to know about your grand opening event.

In the realm of branding and marketing, repetition is key. You need a decent amount to reach target customers more than once.

Most people will discard an ad when seen for the first time. Remember how we began by talking about technology and smartphones? Media, personal messages, and other sources bombard consumers today.

In a nutshell, you’re competing for attention. And there are plenty of hungry sharks competing against you.

People have to see your ad more than once. Put yourself in their shoes.

While you’re scrolling Facebook or driving around, ads greet you from all corners. If you’re like most people, you’ll soon notice the ads that pop up repeatedly.

Work with Other Businesses

For your grand opening event to be successful, you can’t (and shouldn’t!) do everything yourself. This goes for you and your team.

Your whole team can’t do everything well. And that’s fine. We all specialize in different things.

This is where working with other businesses and people come in.

One advantage of working with other people is placing different tasks in the hands of professionals.

For example, if you’re not in the food business, have the food catered. Hire a caterer or food trucks.

Not in the entertainment business? Hire a band, a singer, magician, or whoever fits your target audience and message. Hire professionals that give life to a corporate party.

Your grand opening event deserves the best within your budget. People will expect yummy treats and fun entertainment.

Another advantage of delegating tasks of the event-planning is time.

Hiring other businesses will free up your time, allowing you to focus on what you’re good at. After all, everyone specializes in very different things.

Market Online

Should you market the grand opening event online? The answer is a resounding “Yes!”

Everyone and their mothers are online nowadays.

The targeting allowed by online marketing is astounding. You’ll be able to reach your target audience and grab their attention this way.

For instance, if you want the attention of dog-lovers in a specific city, Facebook will do all the work. Input your budget and you’re set.

Another great thing about online marketing is you can create creatives on the cheap.

Sites like Canva and apps such as Rhonna Design churn out social media-ready photos on the cheap.

Instagram is another great place to grab people’s attention.

Have stunning photographs ready and promote your grand opening event on the platform. Thanks to phone cameras today, and apps like Snapseed, almost anyone can create beautiful photos.

Use Hashtags

Don’t ignore Twitter. Use the power of hashtags.

Let’s say you’re preparing the grand opening event for a vegetarian cafe. Log into Twitter and see what people are talking about. Use hashtags like “vegetarian” and “plant-based diets”.

Accessing Twitter from a browser will give you hashtag suggestions. Also, you can jump in any conversations on Twitter. It’s an acceptable behavior on this platform.

Once you’ve found accounts of your target audience from using hashtags, comment on their accounts. Tell them about your event. Make sure you got the right hashtags.

If you’ve targeted them right, they’d love to hear about the grand opening. And why not? With the hashtag approach done right, you’re reaching out to people whose interests share a relation to your business.

The hashtag tactic also works for Instagram.

Grand Opening Event Day

Planning a grand opening people will love is more than possible. You can achieve it with ease.

These tips are sure to keep people raving about your business.

And who doesn’t love ice cream? Contact us and we’ll roll in and out. You won’t worry about cleaning up afterward.

Focus on what aspects of event-planning you want. Let us handle the sweet tooth needs of your guests.

kid's birthday party

When you’re just a kid, birthdays are a big deal. After all, they only happen once a year.

Of course, you want to make sure your kid’s birthday party is special. But if you have more than one child, planning a birthday party can really break the bank. However, we don’t think it needs to be this way.

In fact, you can throw your kid a birthday party to remember on a budget. That’s why we’ve put together this guide for organizing a kid’s birthday party on a shoestring.

Keep reading for our top 10 tips for planning a birthday party for your kid!

1. Ask Your Child, What he or she Wants

Many parents go ahead and start planning and organizing a kid’s birthday party without actually asking their child when he or she wants.

Unless your child is still a baby, they probably have a good idea about what they want from a party. In fact, often kids can be much more creative and specific than adults.

Maybe your son wants a baseball party or your daughter wants a Harry Potter themed party. Whatever it is, you can make it happen on a budget.

Once you know what your child wants, search for more ideas on Pinterest. This is great for finding inspiration about designing invites, coming up with food ideas and what kind of games to play.

2. Make a Budget

It’s really important to set out how much you’re willing to spend on your kid’s birthday party.

Once you have your budget, you have to make sure you keep disciplined and don’t overspend.

3. Choose an Affordable Location

The location of the birthday party can make or break it. Obviously, you can’t go overboard by hiring a five-star hotel for your little one’s celebrations. But you can find somewhere suitable within your budget.

This could be your house or the house of someone else. If you have a big house, this could be the perfect venue for your kid’s birthday party.

Other options are the local park, the church or a local town or village hall. These are the types of places where you can use the space for free, or for a small fee.

You may have to include a cleaning or security deposit that you’ll get back if you leave the venue in the same condition you found it. But make sure you include this in your budgeting.

4. Choose the Time Carefully

Mornings and afternoons are great times for a budget children’s birthday party because they don’t require meals. If you have to provide a whole load of kids with lunch or dinner, this can definitely break the bank.

However, you can throw an awesome kid’s birthday party by skipping the meal and going straight to the ice-cream by hiring an ice cream truck.

It’s also important to consider the cost of booking the venue at different times. For instance, reserving a place for the morning is often cheaper than in the afternoons.

5. Create Your Own Invites

Designing your own invitations is another way to save money when organizing the party.

If you’re creative, then this is a great way to show off your skills. But you don’t have to be really creative to make invites on a budget.

With the website Canva, you can design your own invitations and just print them off at home. Then all you need to do is post them to friends and family. Get your kids to give the invites to their friends at school.

6. Use Decorations More Than Once

Birthday decorations can be costly to purchase every single year. But if you buy some reusable and non-specific themed decorations, you can use them every year.

You can mix themed and non-themed decorations together to save money. For instance, mix generic bunting with themed paper plates.

7. Make Your Own Themed Cake

To go along with the yummy ice-cream, you can also make your own themed birthday cake for your kid’s birthday.

After all, buying or ordering birthday cakes from bakeries and supermarkets can be extremely expensive.

Plus, this way you can make sure you make the cake of your kid’s dreams. Whether it’s a Batman-themed sponge cake or a Frozen-themed chocolate cake.

If you’re not the best cook, anyone can do some cupcakes with a simple decoration.

8. Come Up With New Games to Play

No kid’s birthday party is complete without some games. This is why you and your children have to use your imagination to come up with new games to go with the traditional games of “pass the parcel” and “sleeping lions”.

If you’re struggling to invent something new, check out Pinterest again for some weird and wonderful party games.

9. Be Creative About Take Away Gifts

Everyone knows that guests have to leave your kid’s birthday party with a gift. While some parties go with elaborate and expensive gift bags, it doesn’t have to be this way.

You can be creative by coming up with a themed-gift for the kids that attend. If you’re holding a Harry Potter themed party, include a stick for a magic wand and some jelly beans as some “Bertie Botts Every Flavor Beans“.

10. Relax and Enjoy It

One of the most important things to do when it comes to planning your kid’s birthday party is to simply relax and enjoy the party.

Of course, you want to create a wonderful and memorable party for your kid. But every parent is surprised by how easily excited children get sometimes. You don’t have to spend a fortune to make it a special day.

Enjoy Planning Your Kid’s Birthday Party

You don’t need to break the bank for your child’s birthday party. By following these 10 tips you can throw a wonderful party on a budget.

Let’s make this a birthday to remember, by hiring an ice-cream van that will delight everyone! Get in touch with us today for more information on our ice-cream services for birthdays or any other events.

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